Privacy Policy
Effective date: 3 May 2022
Holt Netball Club (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using this website or providing personal information to us, you acknowledge that you have read and understood this Privacy Policy.
Data Controller
Holt Netball Club
Email: holtnetballclub@gmail.com
We act as the Data Controller for all personal information collected through this website and during the provision of our services.
Personal Data We Collect
We may collect and process the following categories of personal data:
Information you provide directly
Information collected automatically
We do not intentionally collect data from children unless required for service delivery and only with appropriate consent.
Special Category Data
In some circumstances, we may process limited special category data (e.g., information relating to health or circumstances relevant to cremation arrangements). We will only process such data when necessary and with your explicit consent, or where another lawful basis applies under UK GDPR.
Lawful Bases for Processing
We process personal data under the following lawful bases:
How We Use Your Personal Data
We may use your information for the following purposes:
We do not sell your personal data.
Sharing Your Personal Data
We may share your information with trusted third parties when necessary, including:
All third parties must comply with UK GDPR and implement appropriate security measures.
Data Security
We take appropriate technical and organisational measures to protect your personal data, including:
Despite these measures, no online transmission is completely secure. We cannot guarantee absolute security but take all reasonable steps to protect your data.
Cookies and Tracking Technologies
Cookies are small files placed on your device to help analyse website traffic and recognise returning visitors. Cookies allow web applications to tailor their operations to your preferences.
We use:
Cookies do not give us access to your computer or personal information beyond what you choose to share.
You may accept or decline cookies through your browser settings. Declining cookies may limit certain website features.
Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including:
You may request deletion at any time.
Your Rights Under UK GDPR
You have the following rights regarding your personal data:
To exercise any of these rights, contact us at holtnetballclub@gmail.com
Third‑Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. The latest version will always be available on this page. Continued use of the website indicates acceptance of any changes.
Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Holt Netball Club
Email: holtnetballclub@gmail.com
Holt Netball Club (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using this website or providing personal information to us, you acknowledge that you have read and understood this Privacy Policy.
Data Controller
Holt Netball Club
Email: holtnetballclub@gmail.com
We act as the Data Controller for all personal information collected through this website and during the provision of our services.
Personal Data We Collect
We may collect and process the following categories of personal data:
Information you provide directly
- Name
- Contact details (email address, telephone number, postal address)
- Demographic information (postcode, preferences, interests)
- Information relevant to initial client assessment
- Any additional information you choose to provide when contacting us
Information collected automatically
- IP address
- Browser type and device information
- Website usage data
- Cookies and similar tracking technologies (see Section below)
We do not intentionally collect data from children unless required for service delivery and only with appropriate consent.
Special Category Data
In some circumstances, we may process limited special category data (e.g., information relating to health or circumstances relevant to cremation arrangements). We will only process such data when necessary and with your explicit consent, or where another lawful basis applies under UK GDPR.
Lawful Bases for Processing
We process personal data under the following lawful bases:
- Contract: to provide cremation services and respond to enquiries
- Consent: when you opt in to communications or provide special category data
- Legitimate interests: to operate, improve and secure our business and website
- Legal obligation: to comply with regulatory, financial and record‑keeping requirements
How We Use Your Personal Data
We may use your information for the following purposes:
- Responding to enquiries and providing requested services
- Internal administration and record keeping
- Improving our services, website and customer experience
- Contacting you for market research (email or phone)
- Customising website content based on your interests
- Complying with legal, regulatory or professional obligations
We do not sell your personal data.
Sharing Your Personal Data
We may share your information with trusted third parties when necessary, including:
- IT and website hosting providers
- Email and communication service providers
- Payment processors
- Professional advisers (e.g., legal or regulatory bodies)
- Government authorities where required by law
All third parties must comply with UK GDPR and implement appropriate security measures.
Data Security
We take appropriate technical and organisational measures to protect your personal data, including:
- Secure servers and encrypted connections (SSL)
- Access controls and authentication
- Regular monitoring and security reviews
Despite these measures, no online transmission is completely secure. We cannot guarantee absolute security but take all reasonable steps to protect your data.
Cookies and Tracking Technologies
Cookies are small files placed on your device to help analyse website traffic and recognise returning visitors. Cookies allow web applications to tailor their operations to your preferences.
We use:
- Traffic log cookies to analyse website usage
- Performance cookies to improve functionality
- Preference cookies to remember your settings
Cookies do not give us access to your computer or personal information beyond what you choose to share.
You may accept or decline cookies through your browser settings. Declining cookies may limit certain website features.
Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including:
- Enquiries: up to 12 months
- Client records: up to 7 years (legal requirement)
- Financial records: 6–7 years
- Marketing consent: until you withdraw consent
You may request deletion at any time.
Your Rights Under UK GDPR
You have the following rights regarding your personal data:
- Right of access – request a copy of the data we hold
- Right to rectification – correct inaccurate or incomplete data
- Right to erasure – request deletion of your data
- Right to restrict processing – limit how your data is used
- Right to object – object to certain types of processing
- Right to data portability – request transfer of your data
- Right to withdraw consent – at any time, where applicable
To exercise any of these rights, contact us at holtnetballclub@gmail.com
Third‑Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. The latest version will always be available on this page. Continued use of the website indicates acceptance of any changes.
Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Holt Netball Club
Email: holtnetballclub@gmail.com